Document management software is an invaluable tool for any business or organization that creates documents, receives and utilizes documents. It helps them keep track of the documents that they produce and collaborate on them with others and save them securely in one place.
As they work and communicate with clients, suppliers, partners and others the majority of organizations create an enormous amount of documents. This leads to the need for an effective system of document management that can handle the different file types within an organisation.
The best document management software will come with many features that make it simple to use and secure. This includes version control, unified guidelines for storage with granular permissions, the ability to audit, document scanning optical characters recognition and tools that can be customized to automate workflow. The right system will allow users to connect to other tools such as email, project management platforms, and even your site for better integrations.
A few of the top document management software providers offer the possibility of a trial period for potential customers so that they can test out the product and observe how it performs before making a purchase decision. There are extensive FAQs that address common questions about the software and its capabilities.
Implementing a document management program can take a while, as employees will need to upload and scan files. However the initial inconvenience is more then compensated for by the increased productivity over weeks, months and years. A top document management software with SAS 70 Type 2 and ISO 27001 certifications can be valuable for those who work in highly-regulated industries.